The admission of students to the University for a Program is based on the requirements set by the Ministry of Science and Higher Education and Wollo University Senate Legislation (Article 43).
Admission to Undergraduate Regular Programs:
- Admissions to undergraduate programs of any institution from preparatory schools shall be based on completion of the preparatory program and obtaining the necessary pass marks in the Ethiopian Higher Education Entrance Examination (EHEE). Admissions may also be granted to students completing their secondary education in foreign countries on the basis of equivalent academic achievements that shall be determined by the Ministry.
- Admissions to all undergraduate continuing education programs shall be processed through the departments, in consultation with the registrar office, according to policies set for such admissions. Approval shall be endorsed by Admission Placement and Graduation Committee (APGC).
- The University in certain circumstances may admit students jointly with other affiliated universities or institutes. Such admission may be processed at any time of the academic calendar as deemed appropriate. Students may also be admitted to more than one program at the same time. However, criteria for such special admissions to individual programs shall be developed and recommended by the department council (DC) and endorsed by the APGC.
- Without prejudice to other provisions of this legislation and other applicable laws, every department of the University may admit:
- Applicants who satisfy entrance qualification set by the Ministry of Education and graduates of technical and vocational education with pertinent qualifications for undergraduate studies.
- Candidates who had completed their undergraduate studies or second level degrees with the academic results required by the University for second degree-level graduate studies or for doctoral programs.
Admission Requirements for Full-time Degree Programs:
- Admission requirements are set for regular admission and special admission. The requirements for regular admission are determined by the Ministry of Education while special admission into some programs may be granted to attract potentially resourceful candidates such as mature students. Details for special admission shall be worked out by the APGC.
- A student who has successfully finished a set of particular modules which entitles him/her to a degree may also pursue other related modules and earn another degree simultaneously. Detailed guidelines regarding this provision shall be worked out by the ASCRS.
- Private applicants who fulfill admission requirements as regular students and produce evidence of financial support to cover full tuition fees and other expenses may apply for admission into the regular program. However, such admissions should be approved by the APGC.
- Under no circumstances private admissions to a regular program may exceed 5% of the total number of students admitted in such a program.
- Other special admissions, such as people from disadvantaged areas, physically challenged people, people needing special training, etc. may be determined by the APGC.
- They have records of continuous employment for a minimum of five years with their work experience related to the field of training to which they seek admission and have proof of demonstrable achievement in their careers.
- They are able to submit a written recommendation from their employer at the time of application.
- They pass an entrance examination to be administered by the relevant departments.
- Priority for adult admission shall be given to the employees of the University.
- Adult admission applies to all programs of the University i.e.: regular, evening, summer and all categories of in-service training.
- The number of adult admission into a program shall be determined by the respective Academic Commission.
- Securing admission to the University by any other means other than those provided in this Legislation is illegal and the discovery of such illegal act shall result in the dismissal of the person in violation from the academic program and the University.
Admission Requirements of Continuing Education Program (CEP)
- Admission to all full time and part-time studies in the CEP is processed by the department to which an application is submitted in consultation with the Registrar office as per the rules and regulations proposed by the APGC and approved by the Senate.
- Criteria for special admission involving female and mature applicants and for upgrading programs may be developed by the Department Council and approved by the APGC.
- University employees and their dependents can apply and register in the evening and other special programs as per the rules and regulations of the University.
Advanced Standing Admission
- A student may apply for advanced standing admission in a regular undergraduate program if he/she:
- Meets the special requirements of the department he is applying to and such requirements must have already been approved by the various relevant bodies of the University and are communicated to the Registrar well ahead of the dates of registration.
- Has a diploma (12+2, 10+3, or Level 4) in the same or related field he is applying for (if applying for admission to a degree program) from a recognized institution of higher learning with a CGPA of 2.00.
- Meets the minimum admission requirement set for the program.
- Can present favorable recommendation from the last employer, if any.
- Has a secure source of fund;
- Special admission into some programs shall be approved by the APGC in accordance with the MOE other relevant guidelines and directives.
- The pertinent academic commission shall draw up programs of study that will lead to the degree sought for students admitted on advanced standing basis.
- To qualify for the degree sought, a student admitted on an advanced standing basis shall have to stay for a minimum of two years as a regular student in the program to which he/she has been admitted. Exceptions to this rule shall be approved by the ASCRC.
- A student admitted on advanced standing basis may be exempted from common courses having the same credit hours as those offered by the University, and common courses having one credit less than the credit hours required by the University provided the applicant has scored a grade of “B” or better in that course, and departmental courses as determined by the department concerned and in accordance with current University rules and regulations.
- The registrar office in consultation with the MOE relevant guidelines and directives, shall develop a separate Part-Time Students Admission Guideline including a technical assistant (TA) admission guideline which shall be scrutinized by the APGS and approved by the senate and used for the respective admission activities in the university.
- Technical Assistants (TAs) who served the University for a minimum of two years and that meet the admission requirements of the University may be admitted to undergraduate programs as part time students where they produce a recommendation letter from their department or immediate superior and sign an affidavit to continue to serve the University after graduation as per the applicable laws.
- The application of the candidate shall be presented to the Department Council to which he/she is affiliated. If the DC recommends the candidate for admission and the concerned academic commission endorses the recommendation, the admission becomes in effect.
- Admitted part time students may take up to a maximum of 16 ECTS per semester in the regular program provided that their daily work is not affected or an arrangement is made for them to make up for the lost time.
- The opportunity of this part-time study may only be given in the field that the technical assistant has been serving.
- Admission of part-time students is subject to the availability of space.
- Special consideration shall be made with regard to the admission of women, persons with disability and students from developing or emerging regional states. The level and type of the special consideration shall be determined by the APGC.
Choice of Program of Study
- Students will be admitted into the programs of their choice on a competitive basis using their grade as a measure. However, special provisions shall be made for female students and other socially disadvantaged groups that require affirmative action.
- Departments may submit specific entrance requirements such as passes in certain subjects or additional test results and may state if and what kinds of physical disabilities prevent students from pursuing studies in their respective disciplines. These requirements need to be developed by the relevant departments and approved by the APGC of the Senate.
- Students shall fill out application forms indicating their choices of discipline, grade and other particulars for review by the APGC.
- In cases where there are more applicants than places in a program, those applicants who fail to get their first choice will compete for their second choice and if they fail to get their second choice they do the same for their third, fourth choice, etc.
- Regular students sponsored by governmental institutions to fill specific vacancies shall be placed in the program that offers the desired study provided that they meet the minimum entrance requirement for the program and they provide letters from the presidents of regional governments justifying the need for admission into the desired program. However, such admission depends on the availability of place in the particular program.
- Physically challenged students shall be placed in accordance with the general regulations governing placement, taking into consideration wherever necessary, their specific needs.
- When there are more applicants with the same grade indicating the same level of preference to a program than places therein, applicants with better grades in the specific entrance requirements shall be given priority.
- The pertinent department shall notify the relevant heads/directors about placement results and if other departments or students have complaints on the results, these should be attended to within one week following the announcement.
- An applicant who believes that there was an error in the placement may report the case to the relevant department and the registrar for review.
- Each department, shall report to the Senate all admissions and placements that were made in the University through the pertinent registrar.
Transfer from University to University
- Students may apply for transfer from other higher learning institutions to the registrar office at least before one weeks of the start of the semester. The registrar, in consultation with the departments, shall screen applications and present to the vice president for academic affairs (VPAA) for approval.
- Applications for transfer shall be considered exceptionally and on the basis of availability of space and facilities and provided that the student has obtained grade levels that would normally be required of students for enrollment into the specific department;
- A student may be granted admission if he is placed in a University situated in a place or environment that poses unfavorable health conditions while he is already suffering from a serious medical problem and his health condition necessitates that he should live near or with his family in Dessie, Kombolcha or the near catchments in order to get family care which has to be supported by a certificate from medical board; or other cases which the university deems it acceptable;
- A student applying for admission on transfer basis to the University shall be one who has been enrolled in one of the public universities in Ethiopia;
- Any transfer approval is deemed to be final only if the applicant has produced official record from the previous university where the student has been enrolled
- A student who has been dismissed for good from any public university or any program in the university shall not be considered for a transfer to any program in the university
- A student applying for transfer should have a minimum CGPA of 2.00 and no “F”, “NG” or “IA” grade(s).
- Students who got admission on transfer basis should present their official transcripts before registration;
- The University shall not entertain any transfer admission on student to student exchange basis.
- Any student shall not be allowed to transfer after he has taken 50% of the courses in his department in the sending university unless it is shown new facts have emerged threatening his health condition as proven and certified by medical board.
- Students shall be responsible for all the consequences that such transfers may entail.
- Transfer cases from other higher learning institutions in to the continuous education program.
- Transfers within the continuous education program shall be handled as per Article 50.
- Final decisions shall be made by the registrar in consultation with the APGC and the accepting Department/program.
Transfer cases within the University
- The University students’ may apply for transfer within the same band in the university before the start of the first year first semester.
- First year Students requesting transfer from one department to another department within a college must obtain the signature of both the sending and receiving departments.
- Senior students requesting for transfer within the university must obtain a written consent from the VPAA after presenting their document to the registrar.
- Students requesting for transfer within the University should first register in their respective departments before applying for transfer to another department;
- All courses taken by the student at the University shall appear on his/her transcript. However, the student must take all courses in his/her new department in order to qualify for graduation. But credits and grades of equivalent courses can be transferred. Grades of same courses shall be maintained;
- Any transfer applications after the time of add and drop shall not be entertained.
- Any student shall not be allowed to transfer after he has taken 50 % of the courses in his department.
- Transfer rules stipulated under Article 50 shall be applicable to all applicants in the regular, distance and continuing education programs.
- Students in a continuing education program of evening, distance and summer schools may transfer to regular programs as private students upon the recommendation of the concerned DC and approval by the APGC provided they
- Had accumulated 75% of the total credits required for graduation.
- Have attained a minimum cumulative average number grade (CANG) of 3.75 and/or would complete their studies within one academic year. In such case selection will be made on a competitive basis and students admitted in such manner may not exceed 2% of the total students enrolled in the batch of the program of study.
- Upon the approval of the concerned academic commission, students in the summer program may be allowed to attend regular classes at the end of their studies provided that they are left with credit hours that can be taken within one year. However, this shall not change their admission classification.